About the Grady County Court Clerk
The Grady County Court Clerk is the records custodian for the District Court. The county officials list names Mica Hackney as the elected Court Clerk. Her office holds the case files, takes filings, collects court fees, and stands as the front door for anyone who needs a court document in the county.
The work covers far more than paper storage. Staff log each new case, track what happens at every hearing, and keep the file current as a case moves toward a ruling. The same office issues licenses and manages jurors. You can confirm the duties and current contact details on the official Grady County Court Clerk page.
Grady County Court Clerk
Clerk: Mica Hackney
326 West Choctaw
Chickasha, OK 73018
Mailing: P.O. Box 605, Chickasha, OK 73023
Phone: 405-224-7446
Fax: 405-224-0514
What the Grady County Court Clerk Files
The Court Clerk page states that the office is responsible for the records of the court. That spans a wide list of case types, and each one ends up in a file the public can ask about unless a law makes it private. The clerk groups the work into a few broad buckets.
- Civil and small claims cases
- Divorce, paternity, and child support cases
- Probate, guardianship, and adoption cases
- Protective orders and juvenile matters
- Felony, misdemeanor, and traffic cases
The office does more than file cases. It issues marriage licenses, beverage licenses, and private process server licenses. It also runs jury duty for the county. Staff request jurors, check them in, and pay them. Marriage and divorce files both sit here, since the office issues the license and keeps the divorce case.
Note: The Court Clerk handles court case files only; deeds, mortgages, and other recorded land papers are kept by a separate office called the County Clerk.
Court Clerk vs County Clerk in Grady County
Grady County has two clerks, and people mix them up all the time. The names sound alike, yet they keep very different records. The Court Clerk deals with court cases. The County Clerk records land and property papers. The County Officials page names Jill Locke as the Grady County Clerk and Mica Hackney as the Court Clerk. Sending a request to the wrong office is the most common reason a copy gets delayed.
| Feature | Court Clerk | County Clerk |
|---|---|---|
| Officeholder | Mica Hackney | Jill Locke |
| Main records | District Court case files | Deeds, mortgages, liens, plats |
| Common requests | Civil, criminal, divorce, probate, traffic files | Land records, tax warrants, DD-214 |
| Mailing address | P.O. Box 605, Chickasha, OK 73023 | P.O. Box 1009, Chickasha, OK 73023 |
| Phone | 405-224-7446 | 405-224-7388 Ext. 7101 |
| Online access | ODCR and OSCN | OK County Records |
Both offices share the courthouse address at 326 West Choctaw in Chickasha. You can review the County Clerk side on the official Grady County Clerk page. Use it for deeds, mortgages, and other recorded instruments, not for court cases.
Searching Grady County Court Records
Most court files can be found online before you ever call. Two free state tools cover Grady County District Court cases. The first is On Demand Court Records, known as ODCR. The second is the Oklahoma State Courts Network, or OSCN docket search. Both let you look up cases by party name or case number. The ODCR status page lists Mica Hackney as the Grady court official and shows that the county updates its data each hour.
Online access does not replace the clerk. When a file is sealed, very old, or not yet online, the counter and the phone line are the next step. A short list of channels covers most needs:
- Search ODCR or OSCN from any browser
- Visit the Court Clerk counter at 326 West Choctaw
- Mail a request to P.O. Box 605
- Call the Court Clerk at 405-224-7446
- File an open records request if a record is not online
For a broader walk through every search tool and record type, see the Grady County court records page. The District Court itself is profiled on the Grady County District Court page.
How to Request a Certified Copy
A certified copy is a copy the clerk stamps and signs to prove it is true. Courts, banks, and other agencies often want a certified copy rather than a plain print. The steps below work for court case files held by the Court Clerk.
- Find the case number. Look it up on ODCR or OSCN, or call the Court Clerk at 405-224-7446 to confirm the case and the court.
- Pick the right office. Court case files go to the Court Clerk. Deeds and other recorded papers go to the County Clerk.
- Make the request. Ask at the counter at 326 West Choctaw, or mail your request to P.O. Box 605, Chickasha, OK 73023.
- Pay the copy fee. Bring or include payment, and ask the clerk for the current amount before you send anything.
- Receive the copy. Pick it up in person, or have the clerk mail it back to your address.
Note: The Grady Court Clerk page did not post copy fees for court case files, so call the office at 405-224-7446 to confirm the exact charge before you mail payment.
Grady County Records Request Form
When a record is not online, a written request keeps things clear. The county publishes a records request form that the County Clerk uses for county-held records, and the same fields are a good guide for any open records request. You can read the rules on the Grady County open records page and download the county records request form.
| Field | Required | Notes |
|---|---|---|
| Media or General Public | By context | Checkbox for requester category |
| Information Requested | Yes | Nature of request, records sought, and time frames |
| Purpose of Request | By context | Personal, Commercial, or Public Interest |
| Name of Requester | Yes | Printed name of the person asking |
| E-mail Address | By context | Used for replies |
| Address, City, State, ZIP | By context | Mailing and contact address |
| Phone or Fax | By context | Contact phone or fax line |
| Media Affiliation | Conditional | Only for media requesters |
| Signature and Date | Yes | Signed and dated by the requester |
The county open records page says you may submit a request in person, by mail, or by email when the department accepts email. Send it to the office that keeps the record so it reaches the right desk.
Grady County Clerk Copy Fees
The fee table below covers the County Clerk side, since that office posts a full schedule for recording and copying land papers. These are County Clerk recording and copy fees, not Court Clerk case fees. The county also charges a flat open records copy rate set by state law. The full schedule appears on the official Grady County Clerk fee schedule.
The screenshot shows how the County Clerk breaks each fee into a recording charge plus a preservation charge. The numbers in the table match what that page lists for common filings.
| Item (County Clerk) | Amount |
|---|---|
| Recording first page | $18 ($8 recording plus $10 preservation) |
| Each additional page | $2 |
| Non-conforming first page | $35 |
| Non-conforming additional page | $10 |
| Photographic or typewritten copy per page | $1 |
| Certify a recorded instrument | $1 |
| Plat, one block or less | $20 |
| Plat, more than one block | $35 |
| Oklahoma tax warrant or lien | $18 |
| Federal tax lien | $20 |
| Documentary stamps | $1.50 per $1,000 of consideration |
| Open records copy fee | $0.25 per page (51 O.S. 24A.5) |
The county FAQ also states a simple rule for everyday copies. Plain copies run $1 per page, and a certified copy of a county document costs $1 per document. The open records rate of $0.25 per page comes from the Oklahoma Open Records Act fee statute. Temporary checks are not accepted. Cash and check are fine when you give a correct address and a current phone number.
Note: These posted amounts are County Clerk and open records fees; the Court Clerk has not published a copy fee for court case files, so confirm that figure by phone.
Grady County Recorded Land Records
Land papers do not run through the Court Clerk. The County Clerk is the recorder for the county, and that office keeps deeds, mortgages, oil and gas leases, liens, plats, and tax warrants. Its land records are on computer from 1929 to the present. The county forms it offers cover stamp exemptions and similar filings, which you can find on the Grady County Clerk forms page.
The forms page hosts the documentary stamp exemption and the affidavit of land ownership exemption. Those help when a deed claims an exemption from the stamp tax.
The county FAQ answers many common land record questions, including copy charges and the rule that protects military discharge papers. A DD-214 filed with the County Clerk is not public. Only the veteran, spouse, children, the Veterans Administration, or someone with a court order may obtain one. The same FAQ explains the margin and print rules for recorded documents.
The Grady County FAQ is a quick way to check a fee or a rule before you visit. County recorded instruments are also searchable through OK County Records, the county-linked land records vendor.
Ways to Reach the Court Clerk
The Court Clerk can be reached at the counter, by mail, by phone, or by fax. The physical office is at 326 West Choctaw in Chickasha. Mail for case copies should go to P.O. Box 605, Chickasha, OK 73023. The phone line is 405-224-7446, and the fax is 405-224-0514. For a recorded land paper, route the request to the County Clerk instead.
If you are not sure which desk to call, the county keeps a full list of direct numbers. The staff directory shows the Court Clerk, County Clerk, Land Records, and other county lines in one place.
The Grady County staff directory lists each department with its own number, which helps when a general line stays busy. Probate matters and estate files also run through this office, so the same desk handles those requests.
Note: Confirm parking, building screening, and accessibility with the Court Clerk before a courthouse visit, since the county did not publish those details online.